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Contracts Administrator III

Huntsville, AL 35806

Posted: 01/11/2022 Employment Type: Direct Placement Category: Production-Planning-Expediting Clerks Job Number: 92518

Job Description


The Contracts Administrator III supports the mission of the Company Contracts Department by providing excellence in Contracts Administration to internal and external customers. One possesses expert knowledge and understanding of professional Contracts Administration within the aerospace and defense industry. The Contracts Administrator supports the bid, capture and contract negotiation processes, and then ensures efficient performance throughout the life of each contract, supporting amendments and interpretations as necessary. Detail-orientation is a must in this role.

Position Responsibilities
  • Works with the Contracts Manager and other functions including Sales, Strategy and Marketing, Finance, and the Legal team on bid and proposal preparation, contract negotiation, contract review and administration for new and sustaining products.
  • Responsible for generating compliance matrices and making recommendations in accordance with company policies and procedures. Ensure compliance with contracting policies, laws and regulations, including but not limited to Federal Acquisition Regulations, Defense Federal Acquisition Regulation Supplements, Cost Accounting Standards, Export Administration Regulations and International Traffic in Arms Regulations
  • Serves as point-of-contact for assigned customer portfolio and serve as customer interface on pre-contract and active contract activities
  • Manages and monitors the performance of long-term contracts and agreements. Analyzes and concisely summarizes contractual obligations, commitments, and performance for internal stakeholders. Analyzes the impact of modifications and revisions to contract terms and prepares recommendations and risk reviews for management.
  • Coordinates flow-downs of terms and conditions with all functional departments including program management, engineering, product support, finance, quality, supply chain management, manufacturing, as required. Assists other Contracts Administrators in ensuring the customer is compliant with the terms and conditions.
  • Evaluates proposals for accuracy and compliance with company Terms and Conditions and export regulations, prepares and submits quotes; Participates in proposal planning
  • Liaison with Defense Contract Management Agency (DCMA) for sources, inspections and quality checks
  • Maintains an accurate audit file for each contract which will include original contract, all correspondences, changes/deviations, amendments, clarifications, etc.
  • Supports maintenance and retrieval of contract documents/files and validated data, preparation of reports and participation in status reviews
  • Other duties as assigned

Basic Qualifications (Required Skills & Experience)
  • Associate and/or Bachelor degree in Business Administration is required or equivalent combination of education, training, and experience
  • Minimum of 5 - 8 years' experience performing duties and responsibilities in an aerospace/defense/ government contracting environment
  • Experienced in federal acquisition process, government contracting principles and regulations (e.g., FAR, DFARS, contract-specific flow-downs, etc.) required
  • Experienced in and knowledgeable of contractual terms and conditions and high-risk terms
  • Demonstrated knowledge of ., EAR and related U.S. regulations required
  • Occasionally may be required to travel within the Continental U.S.

Other Qualifications & Desired Competencies
  • Demonstrated ability to manage multiple tasks simultaneously without sacrificing quality or timeliness
  • A key contributor to continuous improvement and implementation of company procedures and contract management processes
  • Provides the highest customer service experience to our domestic and international customers and internal customers
  • Works well with varying seniority levels, including staff, managers and external partners
  • Highly organized individual with the ability to conduct business in a professional manner. Strong organization skills and ability to prioritize
  • Demonstrates strong critical thinking, negotiation and conflict resolution skills
  • Process-oriented, results and deadline-driven; Professional appearance and conduct at all times
  • Demonstrates familiarity with finance and accounting procedures
  • Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
  • Displays strong initiative and drive to accomplish goals and meet company objectives
  • Takes ownership and responsibility for current and past work products
  • Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
  • Has effective problem-solving, analytical, interpersonal and communication skills.
  • Focuses on teamwork, collaboration and puts the success of the team above one's own interests

Physical Demands
  • Ability to work in an office environment (Constant)
  • Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)
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