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Office Assistant

San Jose, CA 95002

Posted: 01/17/2023 Employment Type: Direct Placement Category: Administrative Assistants Job Number: 95945

Job Description


P-SC-001

PEAK is looking for an Office Administrative supports our growing medical device client in San Jose. The person will be responsible for providing a variety of administrative services in a multi-cultural office environment which can include front desk reception, administrative support to, engineering management, essential office management, IT, facilities support, and general office tasks. 
Job Summary:

Responsible for providing a variety of administrative services in a multi-cultural

office environment which can include front desk reception, administrative support to, engineering management, essential office management, IT, facilities support, and general office tasks. 

Position Specifications:

 

Essential Functions  
  • Perform primary receptionist duties, greeting guest and host visitors. Provide administrative support to management, as needed.  Support employee internal request 
  •  Assisting in preparing and engineering project reports by deadlines       
  • Responsible for professional appearance of common areas, orders all office supplies, coordinates office equipment maintenance.  
  • Acts as Safety Committee chairperson; works with HR to maintain office safety.              
  • Assists with travel reports and arrangements for management and visitors. Mandarin skills a plus                                    
  • Assist HR with coordination of employee functions, town hall meetings as well as other HR related duties as needed 
  • Coordinates the details and planning of company events and meetings.
  • Schedule and order weekly site lunch. Replenish refreshments in conference and breakroom

 

Knowledge/Educational Requirement
  • College strongly preferred
  • Confident PC  skill
  • Minimum 4 years related administrative experience

 

Skills and Abilities
  • Strong interpersonal skills to interface with all staff (including management, sales, other staff,) customers, and visitors 
  • Must possess excellent manners and be etiquette savvy
  • Must have warm, approachable personality
  • Ability to work in fast-paced, multi-tasking environment
  • Proficient with various software applications – Word, Excel, PowerPoint, Concur
  • Excellent oral and written communication skills
  • Possess strong organizational ability with attention to detail 
  • Ability to take initiative to prioritize projects

 

 Work Environment
  • Normal office environment with limited overtime 
  • Deadline pressures; changing projects
  • Varied interruptions 
  • Some lifting required, not to exceed 25 pounds 
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