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Office Engineer

Elk Grove, CA 95758 | Direct Placement

Post Date: 07/02/2018 Job ID: 77029 Category: Engineers-All Other

Duties and Responsibilities

Duties of the position are primarily in the technical engineering department and include the following.

RFI:
  • Responsible to review, submit, follow-up, and distribute RFIs.
  • Responsible to assemble and perform reviews of submittals.
  • Assist with maintaining updated submittal log, monitor the submittal schedule and status.
  • Perform contract document technical and administrative reviews and analysis. 
  • Work with superintendents, engineers, and administration as required.
  • Work with Owner’ s representatives as required.
  • Other miscellaneous duties to support engineering department.
  • Support Construction Manager, Superintendents, and Construction Engineers in regards to submittals, RFI’ s, drawings, specifications, & other project documents.    
  • Prepare and coordinate weekly RFIs and Submittals Teleconference with Owner, Designer and Subcontractors.
  • Prepare and Coordinate weekly RFIs and Submittals Priority and Status list In-House.
  • Submittal Import Request.
  • Process of Submittal (Gathering Info, Assembling, Printing, Scanning, etc).
  • Review of Submittals for contract compliance.
  • Technical review of RFIs as needed.
  • Transmission of RFIs.
  • Distribution of RFIs (Outgoing).
  • Distribution of RFIs (Incoming).
  • Login into RFI Tracking Log.  

Submittals:
  • Transmission of Submittals via PMWeb.
  • Distribution of Submittals (Outgoing).
  • Distribution of Submittals (Incoming).
  • Login into Submittal Register Log.
  • Login into Submittal Tracking Log. 
  • AIS Cert Letters.
  • Technical review of AIS Certs.
  • Transmission of AIS Certs. 
  • Distribution of AIS Certs (Outgoing). 
  • Distribution of AIS Certs (Incoming).
  • Login into AIS Cert Tracking Log.
  • Technical review of MEL/O&Ms for contract compliances QC Mgrs.
  • Transmission of MEL with submittal.  
  • Process of O&Ms Manuals (Treat this as a submittal).
  • Refer to Section A Refer to Section A.
  • Review & Analysis of technical and admin documents as needed.
  • Prepare of RFIs/Submittal Coordination Meeting (Agenda).
  • Distribution of RFIs/Submittal Coordination Meeting (Agenda) As-Builts.
  • Electronic Asbuilt Procedures.
  • Update to Project Records Log (Sheets affected by RFI, FI, RFP).
  • Updates to Project Record Plan Sheets.
  • Coordination of subcontractor Asbuilt submittals.
  • Submittal of Asbuilts to PMWeb.
  • Hard Copy replacement of Asbuilt sheets.
  • Coordinate and manage monthly record update to 15 EA (11 x 17) plan sets.
  • Print 11 x 17 replacement sheets.
  • Keep track of log for set updates.
  • Insert Revised and Mark superseded sheets in plan sets.
  • Keep track of log for set updates.
  • Insert Revised & Mark superseded sheets in plan sets.
  • Coordinate and manage Monthly Record update to 3 EA (24 x 36) Plan Sets.
  • Coordinate and manage monthly record update to 9 EA Specification Sets.
  • Print 8 ½ x 11 replacement sheets.
  • Keep track of log for set updates.
  • Insert Revised & Mark superseded sheets in plan sets.
  • Email template to Subs – Asbuilts have been updated.
  • Email confirming asbuilts have been uploaded to:  The shared drive,  PM Web, and company Drop Box.
  • Email Notifications of Monthly Asbuilt Updates.
  • Email notifying everyone in house that the Large Set has been updated and the  18 smaller sets have yet to be updated.
  • Email notifying everyone in house that the 18 smaller sets have been updated.
  • Checking in with Electrical Sub on their as-built status and what/how they are  producing.

Estimating Support:
  • Support to Estimators as needed for change orders.

Reports to:
  • Office Engineer Manager.
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