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Payroll / AP Specialist

Hayward, CA 94545 | Contract to Direct

Post Date: 05/11/2018 Job ID: 76288 Category: Accountants

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The Payroll / AP Specialist is responsible for the Company’ s US payroll. This person will ensures that payroll is processed with speed and accuracy and the company is compliant with federal, state and local regulations that are relevant to the payroll reporting process. This person will also be responsible for processing a high volume of weekly invoices including validation, processing, filing of invoices, handling of A/P inquiries from vendors, suppliers and employees.

  • Prepare and process semimonthly payroll and all payroll functions.
  • Review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions.
  • Responsible for the coordination efforts between payroll, and human resources to ensure proper flow and maintenance of employee data.
  • Audit payroll tax reports.
  • Review accounting documentations to ensure accuracy of information and calculations and makes or directs correcting entries.
  • Review and process daily invoices for appropriate documentation and approval prior to payment.
  • Prepare weekly check run.
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
  • Sort, distribute incoming mail and file AP vouchers.
  • Respond to all vendor inquiries and reconcile vendor statements, research and correct discrepancies.
  • 1099 maintenance.
  • Process expense reports for employees.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and assist with other projects as needed.

  • Proficiency with ADP Workforce and Time and Attendance.
  • 3-5 years of experience with mid volume payroll processing.
  • Knowledgeable in Federal and State laws relating to payroll.
  • 1-3 years Accounts Payable experience.
  • Associates degree or college courses in accounting.
  • Must be analytical.
  • Must have a strong work ethic, is well organized, and a self-starter.
  • Must be able to follow standard filing procedures and pay attention to detail and accuracy.
  • Must have good communication and problem-solving skills.
  • Proficiency in Excel and Word; experience in ERP is a plus.

Reports To:
  • Senior Director of Finance / Controller.

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