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Project Support Specialist - R000979

Downers Grove, IL 60515

Posted: 11/30/2022 Employment Type: Contract to Direct Category: Administrative Assistants Job Number: 95713

Job Description

Start Date: ASAP
Duration: 6 months+
Contract to direct? Possible but not guaranteed
non-exempt

Category: Engineering/Technical

Zachry Group is currently looking for detail-oriented a Project Support Specialist to join our Project Support Team and work in our office located in Downers Grove, IL. As a Project Support Specialist Team member, you will be responsible for document control activities, including handling the flow of receiving, tracking, retrieval and distribution of documentation to and from our clients.

RESPONSIBILITIES:
Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients, recording meeting minutes.
Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, recording meeting minutes, drafting correspondence.
Ensure timely submission of monthly expense reports for assigned Project Manager(s) when requested.
Attends project meetings to update Project Support Team on project deliverables and identify upcoming activities, monitor, track, and report on the status of project deliverables to ensure time, cost and quality metrics are in line with the approved project plans of assigned projects.
Responsible for overall project administration in areas of records management, receiving, tracking, retrieval, and distribution of all project documentation, including, but not limited to: Transmittals, Requests for Information (RFI’s), Correspondence, Other Notices such as Meeting minutes, Drawings and Specifications, and Daily Reports.
Define and direct, in conjunction with engineering and the client, project document management requirements and procedures; maintains project record keeping system; ensure that all records management/document practices are performance in accordance with requirements.
Other duties as assigned.

Associates Degree
Must have 2-5 years of project support, document control or similar experience.
Must be detail orientated and be able to recognize priority of deliverables for processing.
Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc) with intermediate to medium skills in Excel.
Must possess excellent communication, Inter-personal, Organizational and Written skills.
Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
Must have problem solving skills, to strives to understand contributing factors, work to resolve complex situations with appropriate management.
Must be dependable by meeting deadlines, working independently, accountable for work, maintain focus, punctual, and good attendance record management.
Must be able to maintain a professional attitude and be able to work interdependently or work as a team member when needed.

PREFERRED QUALIFICATIONS:
Bachelor’s degree
2 - 5 years of administrative experience in an engineering office or similar business environment
Experience with database entry or other Document Management Systems a plus.
Comprehensive understanding of engineering documents and deliverables and can file accordingly.
Experience with file sharing (downloading, uploading, zip files)

PHYSICAL DEMANDS:
Employee will be required to communicate in person, via telephone, email, video chat and software systems.

WORK ENVIRONMENT:
Employee will work in an office setting.
The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.


Job Pay Rate: $18.00- $26.00/Hour
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