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Purchasing & Scheduling Manager

Santa Ana, CA 92704

Posted: 04/22/2019 Employment Type: Contract to Direct Category: Buyers and Purchasing Agents Job Number: 81322

  • Responsibilities include sourcing, procurement, receipt & distribution of stock and job-specific items & services.
  • Effective job performance requires specific competence & familiarity with:
    • Reviewing Engineering CAD drawings for sheet metal & tube steel fabrication (including tolerances & material properties)
    • The ability to manage vendors
    • Schedule work in the shop to meet project shipment goals 
  • The PSM coordinates with Operations and Production to ensure commonly used items are always on hand and with Operations & Engineering to ensure that special items are ordered and received “ just-in-time” (JIT) to minimize inventory costs and keep Production humming.

Responsibilities and Duties:
  • Inventory Control:
    • Become familiar with and understand the purpose of items commonly used in fabrication.
    • Regularly review & update the Inventory List with Production Staff and Operations Management
    • Ensure “ old parts” are removed and recycled and “ current parts” are shelved with accurate reorder points established with and monitored by Production Staff.
  • Just-In-Time Purchasing & Receiving:
    • Review item requisition orders & BOMs with Engineering & Production to verify accuracy.
    • Confirm vendor lead times will meet scheduling needs
    • Report daily status/issues to Operations.
    • Proactively investigate/test/implement alternative purchase options to meet scheduling and budget targets.
    • Create purchase orders (POs) in QuickBooks (QB), email vendors, confirm receipts, receive & QC goods.
    • Regularly follow up with Vendors, ensuring delivery dates are met.
    • Verify received goods & services match quality, accuracy and quantities ordered.
  • Research:
    • For any given item that is purchased, there may be several, potential vendors/suppliers, even product types.
    • If, in reviewing the CAD Design, alternate suppliers and/or comparable products may be acceptable (work), actively investigate alternative options based upon price/delivery/performance.
    • Document and report findings back to Project Management Team.
  • Stock/Distribute Received Parts:
    • Coordinate with Production & Operations about whether shelve, bin, send out for finishing or immediately distribute received parts upon receipt & QC.
  • Process Paperwork & Manage Information:
    • Actively and accurately manage vendor & item information in QB
    • Create & receive POs in QB and submit signed, vendor packing lists (with corresponding PO’ s) to Accounting on a daily basis to ensure timely vendor payment processing.
  • Production Scheduling:
    • Actively track orders  through our order cycle system
    • Ordering & coordinating receipt of purchased parts & services to meet critical path, Production & Invoicing/Shipping targets.
    • Communicate with Sales & Operations &  Engineering & Production
    • Formulate and update Production Schedules accordingly.
    • Provide Daily Status Reports to Operations about In-House Job Progress and Strategize to Resolve Scheduling conflicts.
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