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Subcontract Administrator

Irvine, California 92612 | Contract

Post Date: 03/12/2018 Job ID: 75371 Category: Buyers and Purchasing Agents

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Roles and Responsibilities:
  • Applicant will support Regional Subcontracts Manager.
  • Work with Sales Team to prequalify subconsultants/subcontractors for pursuits and potential projects.
  • Track and maintain all incoming Purchase Requisitions for the project or office assigned to SA.
  • SA will draft Purchase Orders, Consulting and Construction agreements and administer the process with issuing contract documents from preaward, negotiations, award through closeout.
  • Enter all new projects and procurement data into PROLOG/Converge (procurement database) from award through closeout.
  • With regards to project close outs applicant will draft and issue close out letters, enter close out data in PROLOG/Converge, and archive project folders and electronic files.
  • Enter, validate and process project invoices in Prolog/Converge.
  • Assist with auditing, tracking and submitting Project Insurance Certificates to a 3rd Party Insurance company.
  • This position requires the ability to perform day-to-day operations with general supervision, in-depth knowledge of software and database products, with extensive and broad range of subcontracts experience and complex office support functions.

Skills and Abilities:
  • Proficient with Microsoft Office, Word, Excel, Power Point, Access.
  • Proficient with Data Entry: entering data into PROLOG (Procurement Database) and  Liquid Office (Invoice Database) or equivalent.
  • Office Support Functions: Typing, filing, copying, and scanning.
  • Excellent communications.
  • Strong priority setting and time management.
  • Ability to work with multiple projects, project management in a fast pace environment.

Training and Experience:
  • 5-7 years typical experience, BA or BS preferred but HS graduate or equivalent, specialized training or education may be substituted for part of training.
  • Candidate must have the Skills and Abilities noted above.

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