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Subcontracts Specialist

San Diego, CA 92123

Posted: 01/15/2018 Employment Type: Direct Placement Category: Computer Network Support Specialists Job Number: 74530

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Candidate would be responsible for IT subcontract efforts and will also support major subcontracts for of ITAR/EAR controlled products and services under Direct Foreign Sales (DFS), Direct Commercial Sales (DCS), Foreign Military Sales (FMS) through the US Government, and direct sales to the US Government.


Purchases items, materials and services of a complex or technical nature from vendors and suppliers, per approved government and company subcontract specifications.  Responsible for developing and administering major subcontracts.  Plans, negotiates and purchases assigned commodity items in accordance with company and government procurement policies and procedures while maintaining budgetary objectives.  Maintains good subcontractor relations, prepares required departmental reports, and administers the major subcontracts through audit and final close out.  This position typically works under general supervision and direction.  Incumbents of this position will regularly exercise discretionary and substantial decision-making authority.


Essential Job Duties and Responsibilities:

Formulates complex subcontracts in full compliance with federal acquisition regulations (FAR/DFAR) and government statutes and regulations

Coordinates and supports supply chain management of key products

Proficient in negotiating agreements consisting of license agreements, teaming agreements, escrow agreements, parent company guarantee agreements, etc)

Performs source selection, prepares bid packages, conducts bidders' conferences, analyzes and evaluates proposals through fact-finding and price/cost analysis, negotiates subcontract provisions, selects or recommends subcontractors, writes awards, and administers resulting subcontracts

Negotiates and awards subcontracts in a timely and cost effective manner

Negotiates and coordinates additions, deletions or modifications to subcontracts

Administers awarded subcontracts in accordance with subcontract terms and conditions, and program needs; acts as liaison between using departments and suppliers regarding requirements, specifications, quality and delivery dates

Develops and maintains all necessary weekly and monthly reports associated with assigned desk

Supports department goals for minimum vendor delinquencies, timely purchase requisition placement and timely processing of hold tags, rejections, and cost estimating proposals

Assists Business Development, Material Cost Estimating, Contracts and other departments, as requested, to develop proposals for new business

Participates in total quality management, continuous process improvement and ISO 9001 (International Organization for Standardization) efforts

Assists department manager in developing and presenting department training on job related skills/knowledge

Assists lower-level procurement personnel as directed

Ensures that Contract/Subcontract databases are updated in an accurate and timely manner

Ensures compliance with U.S. export license statutes and regulations and ensures shipments of hardware and delivery of technical data are completed in accordance with Export Compliance Manual and other specified processes

Ensures compliance with U.S. statutes and regulations, particularly Foreign Corrupt Practices Act, and foreign government statutes and regulations as they apply to subcontracts


Minimum Job Requirements:
  • This job is at a cleared facility, we can only hire US persons at this site. A US person is either a US citizen or a Permanent resident. Four-year college degree, in business, economics or accounting, plus a minimum of six years buying experience, which includes subcontract experience.  Materials Management Certificate desirable.  Ability to read engineering specifications, drawings and blueprints, and follow verbal instructions.  Ability to administer complex subcontracts (fixed price and cost reimbursable), perform price and cost analysis on proposals, and negotiate and communicate with vendors.  Must have working knowledge of FAR/DFAR.  Must have keen awareness of changing market conditions.   Must be proficient with PC word-processing and spreadsheet software applications.  Must be able work for long periods of time in an administrative desk type work environment.  Must be able to manage and prioritize many assignments simultaneously.   Must be able to travel domestically and internationally.


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